Enterprise Payslip Distribution via WhatsApp
You are the HR manager. 200 payslips sit on a portal nobody logs into. Your inbox has 15 emails that say "please resend my payslip." Two employees are at your desk right now asking for theirs.
Your factory workers do not have work email. They do not have laptops. They do not log into an ESS portal. The IT department set up a self-service system that works perfectly for office staff. But the 200 people on the shopfloor, the 50 on the farm, the 30 in the warehouse? They never see their payslips.
A payslip is not just a piece of paper. It is proof that someone works, earns, and exists in the formal economy. Without it, they cannot open a bank account, apply for a loan, or prove their income to SARS.
How Distribution works
Your payroll system already generates the payslips. wabill handles the last mile: getting them to every employee on WhatsApp.
First, you import your employee list via CSV (a one-time setup). Then each month, you upload your payslip PDFs from Sage, SimplePay, PaySpace, or any payroll system. Upload them as a ZIP file or individually. wabill matches each PDF to the right employee by ID or name, locks it with a password, and delivers it straight to their WhatsApp.
Your dashboard shows who received it and who opened it. Not estimates. Actual WhatsApp read receipts. Done before tea time.
How to set it up
Import your employee list via CSV (one-time setup).
Upload a CSV with employee name, phone number, and ID. This maps each employee to their WhatsApp number so payslips can be matched and delivered automatically.
Upload payslip PDFs from your payroll system.
Export payslip PDFs from Sage, SimplePay, PaySpace, or any payroll system. Upload them as a ZIP file or individually. wabill matches each PDF to the right employee by ID or name.
Every employee gets their payslip on WhatsApp.
Password-protected PDF. Delivered to the one app they already use. Track delivery status in real time.
Security and tracking
AES-256 encryption
Every PDF locked with the last 4 digits of the employee's ID number. Phone number fallback if no ID available.
Real delivery tracking
Draft, Ready, Sending, Sent, Delivered, Read. Delivered and Read come from actual WhatsApp receipts.
Batch statistics
Delivery rate, read rate, failure rate. Filter by period: 30 days, 90 days, 6 months, 12 months.
Retry failures
One click retries all failed payslips. Or update one phone number and resend just that one. Automatic throttling.
Works with your existing payslips
Works with any payroll system. If your system generates payslip PDFs, wabill can deliver them. Sage, SimplePay, PaySpace, VIP Payroll, SAP, or any other system. Your payroll software handles generation. wabill handles delivery.
Smart matching. Upload a ZIP of payslip PDFs and wabill matches each one to the right employee by ID or name. No manual sorting. No renaming files.
POPIA compliant. Each payslip goes directly to the employee's personal WhatsApp. No shared inboxes. No unencrypted email attachments. No reply-all accidents.
The cost of doing nothing
Employees without payslips cannot prove their income. They cannot open bank accounts. They cannot apply for loans or rental agreements. They come to your desk every month asking for a reprint. Meanwhile, the portal costs you a monthly fee and serves 10% of your workforce.
Who uses Distribution
A factory HR manager whose shopfloor workers never see the ESS portal.
A farm with seasonal workers who need payslips but do not have email.
A retail chain with store staff across multiple locations who cannot access head office systems.
An HR team that spends more time reprinting payslips than processing payroll.
Pricing
South Africa only. Billed monthly based on active employee count.
FAQ
What payroll systems does this work with?
Any system that generates payslip PDFs. Sage Payroll, Sage 300, SimplePay, PaySpace, VIP Payroll, and anything else. Export the PDFs from your payroll system, upload them to wabill, and we match each one to the right employee and deliver it.
How are payslips protected?
Every PDF is AES-256 encrypted. The password is the last 4 digits of the employee's ID number (or last 4 of their phone number if no ID is available). The WhatsApp message includes a hint telling them what the password is.
How do I know if an employee received their payslip?
Your dashboard shows real-time status for every payslip: Sent, Delivered, and Read. Delivered and Read come from actual WhatsApp receipts, not estimates. You also see delivery rate, read rate, and failure rate as percentages.
What if a delivery fails?
Failed deliveries are flagged immediately. Retry all failures in a batch with one click (automatic throttling), or update the phone number for a specific employee and resend just that one.
How much does Distribution cost?
R10 per employee per month with a minimum of R99/month. Your first month is free for up to 10 employees. After the trial, you are billed monthly based on your active employee count.