Gardener Invoice Template

Professional invoices for garden maintenance and landscaping. Invoice your clients properly, then send the PDF on WhatsApp.

What to include on a gardening invoice

• Your name or business name and contact number
• Client name and property address
• Date and invoice number
• Services performed (mowing, edging, weeding, pruning, etc.)
• Materials supplied (plants, compost, mulch, fertiliser)
• Hours worked or flat rate per visit
• Total amount due
• Your bank details for EFT payment

Typical gardening rates in South Africa (2026)

Example gardening invoice

Employee vs independent contractor

This distinction matters for tax and UIF. If a gardener works set hours at your direction and you provide tools, they are likely an employee. You must register for UIF and provide payslips. If the gardener sets their own schedule, uses their own tools, and invoices you, they are an independent contractor. SARS looks at the substance of the relationship, not what you call it.

• Employee: fixed hours, you provide tools, UIF and payslip required
• Contractor: sets own schedule, own tools, invoices you for services
• If unsure, SARS applies the 'dominant impression' test

Make the invoice and send it on WhatsApp

After each visit or at month-end, open the free invoice generator on your phone and fill it in like this for garden work:

• Your details: your name or business name, contact number and banking details. Add a logo if you have one.
• Client: the client name, with the property address in the client address field.
• Invoice number, date and due date: type your own number and keep the sequence going (GRD-2026-008, then 009).
• Regular maintenance: one line for the month, with the number of visits as the quantity and your rate per visit as the price (4 visits at R300).
• Once-off work: a separate line for each job, such as tree trimming, a garden cleanup or laying instant lawn.
• Materials: one line per item with the number of bags as the quantity (4 bags of compost at R60), so the client can see what was bought for the garden.
• VAT: most garden services are not VAT registered. If that is you, leave VAT switched off and the invoice shows a single total.
• Notes: payment terms, for example payment due within 7 days, and the date of your next visit.

When the preview looks right, click Download PDF and choose Save as PDF in the print dialog. Nothing is stored on wabill and refreshing the page clears the form, so save the PDF to your phone or computer before you close the tab, and keep a copy for your records. To send it, open the chat with your client in WhatsApp, tap attach and choose Document (not Gallery), so the PDF arrives uncompressed and easy to print. Clients who own rental properties often need the PDF for their own records, so send it every month even if they pay on time.