Painter Invoice Template

Professional invoices for painting and decorating work. Separate paint and materials from labour, and invoice from the job site.

What to include on a painting invoice

• Your business name and contact details
• Client name and property address
• Date and invoice number
• Rooms or areas painted (be specific)
• Surface preparation work (filling, sanding, priming)
• Paint used: brand, colour, quantity, and cost
• Other materials (primer, filler, masking tape, drop cloths)
• Labour, including hours or days worked and rate
• Total amount with VAT if registered
• Your bank details for EFT payment

Typical painting rates in South Africa (2026)

• Interior painting (per m2): R35-60
• Exterior painting (per m2): R45-80
• Ceiling painting (per m2): R30-50
• Feature wall / special finishes: R80-150/m2
• Surface preparation (sanding, filling): R20-35/m2
• Labour rate (per day): R350-600
• Plascon / Dulux paint (5L interior): R350-650
• Primer (5L): R250-400

Example painting invoice

Per room vs per square metre pricing

Both approaches work. Per square metre is more accurate and fairer for larger rooms. Per room is simpler for standard residential work. Here is a quick guide:

These are labour-only estimates. Paint and materials are additional. The range depends on wall condition, number of coats, and height.

Invoice from the job site

When the job is done, open the free invoice generator on your phone and fill it in like this for painting work:

• Your details: business name, contact number, address and banking details. Add your VAT number only if you are VAT registered.
• Client and site: the client name, with the property address in the client address field.
• Paint: one line per product with the brand, colour and tin size in the description, the number of tins as the quantity and the price per tin (2 x Plascon Velvaglo 10L at R790).
• Other materials: undercoat, filler, sandpaper, tape and drop cloths. Small items can share one sundries line.
• Preparation: a separate labour line for filling, sanding and priming, with days as the quantity and your day rate as the price.
• Painting labour: if you charge per day, enter the days and the day rate. If you charge per square metre, enter the square metres as the quantity and your rate as the price. If you charge per room, use one line per room.
• Deposits: if the client paid up front for paint, say so in the notes and invoice the balance, or issue the deposit as its own invoice first.
• VAT: switch it on only if you are registered. If you are not, leave it off and the invoice shows a single total.

When the preview looks right, click Download PDF and choose Save as PDF in the print dialog. Nothing is stored on wabill and refreshing the page clears the form, so save the PDF to your phone or computer before you close the tab, and keep a copy for your records. To send it, open the chat with your client in WhatsApp, tap attach and choose Document (not Gallery), so the PDF arrives uncompressed and easy to print. Sending it on the day you finish, while the client is happy with the result, is the best way to get paid quickly.